Position: Front Office Coordinator
Location: Dubai, UAE
Employment Type: Full Time
Salary: AED 13,000 – 15,000 (All-inclusive)

About the Role:
Our client, a prestigious international law firm, is seeking a professional and experienced Front Office Coordinator to be the welcoming face of their Dubai office. This role is ideal for a career receptionist who enjoys delivering exceptional client service while managing varied front desk and administrative responsibilities.

Key Responsibilities:

• Operate and manage the main telephone switchboard; handle incoming calls with professionalism.

• Take accurate messages and ensure timely delivery to relevant teams or individuals.

• Monitor and respond to the firm’s voicemail system daily.

• Manage meeting room bookings via Outlook and oversee room availability and readiness.

• Maintain pantry supplies and ensure clients are greeted warmly and offered refreshments.

• Keep the reception area tidy and presentable, including managing floral arrangements and reading materials.

• Assist IT with audio-visual equipment setup and presentation uploads.

• Update client records in CRM (Interaction) as needed.

• Maintain an updated reception operations manual.

• Handle courier bookings, scanning of documents, and file organization.

• Provide occasional support to the Office Assistant and attend MOFA for document legalizations if required.

• Assist with invoice postings and support the Business Operations Manager with ad hoc tasks.

• Flexibility to work outside regular hours when necessary.

Ideal Candidate:
We are looking for someone who is reliable, professional, and committed to a long-term receptionist career. The ideal candidate will bring poise, discretion, and excellent interpersonal skills, thriving in a fast-paced and high-standard environment.