Inspire is a forward-thinking organization dedicated to nurturing Emirati talent through strategic placements in various professional fields. As part of the Emirati Future Leaders Program, this role offers a unique opportunity to gain valuable experience and contribute to critical business operations within the Facilities Management sector.

Job Purpose:
The Facilities Management Administrator will provide comprehensive administrative and clerical support to the Services Division. This role involves maintaining smooth office operations, assisting in procurement, document control, HR coordination, and contributing to the overall effectiveness of the Facilities Management team.

Key Responsibilities:

• Provide general administrative and secretarial support to the Services Department

• Coordinate office operations and ensure organizational effectiveness

• Maintain hard copy and electronic filing systems

• Prepare and track daily/weekly expense reports

• Manage procurement processes including RFQs, quotations, and purchase requisitions

• Draft and compile weekly and monthly reports for Facilities Manager and clients

• Follow up on material deliveries and ensure supplier invoices are processed timely

• Assist in mobilizing new projects and support the Associate Director on data collection

• Arrange meetings, manage records, and coordinate onboarding for new hires

• Support document submission for monthly PMS and FSI system updates

• Perform tasks as required by Services Manager and contribute to departmental goals

Qualifications:

• Bachelor’s degree in Business Administration or related discipline

• Certification in Facility Management (e.g., Facility Management Professional) is a plus

Experience & Skills:

• Minimum 2 years of experience in an administrative role, preferably in FM industry

• Strong organizational, time management, and multitasking skills

• Knowledge of WH&S practices, risk assessments, permit-to-work systems

• Proficiency in Microsoft Office and document control systems

• Effective communication skills in English (Arabic is a plus)

Program Highlight:
This role is part of Inspire’s Emirati Future Leaders Program, designed to provide UAE Nationals with hands-on experience and career development opportunities in critical industries.