Job Title: Document Controller

Company Overview:
KEO is a creative enterprise where innovation is a way of life. For over 60 years, KEO has delivered visionary planning, design, and project delivery across built and natural environments. Recognized among ENR’s Top 225 International Design Firms and Top 20 International PM/CM Firms, and ranked #1 in the Middle East by World Architecture’s 2024 WA100 Survey, KEO offers an inspiring workplace culture that values professional growth, health and well-being, and community engagement.

Why Join KEO?
At KEO, you’ll experience a supportive environment with opportunities for global mobility, career development, hybrid work arrangements, athletic and study sponsorships, employee referral rewards, and participation in community events.

Responsibilities:

• Manage, organize, and maintain all project documents accurately and efficiently.

• Record, index, archive, and distribute project documents in compliance with company and project standards.

• Implement document control procedures to meet project requirements.

• Serve as the primary contact for document-related enquiries.

• Coordinate document flow between project teams, contractors, clients, and stakeholders using electronic document management systems (EDMS), including ACONEX.

• Establish and maintain document numbering systems and filing structures for easy retrieval.

• Conduct regular audits to ensure document accuracy and compliance with industry standards and client specifications.

• Track revisions and ensure availability of the latest document versions to all relevant parties.

• Monitor submissions, approvals, and rejections to maintain timely delivery schedules.

• Assist staff in document location and file system management.

• Prepare regular reports on document status, pending approvals, and distribution.

• Ensure all project documentation is finalized, completed, and archived upon project completion.

• Support preparation of final project reports and document handover.

Qualifications:

• Bachelor’s Degree in a relevant field.

• Minimum of 6 years of relevant experience.

• Strong knowledge and hands-on experience with the ACONEX System.

• Commitment to integrity, innovation, safety, and diversity.