Job Title: Administrative Coordinator 
Location: Dubai, United Arab Emirates
Experience: 1+ years in a similar administrative role
Education: High School Diploma

Job Description:
We are seeking an organized and proactive Administrative Coordinator to support the H&G Commercial team in Dubai. This role involves managing internal documentation, communication, petty cash, and development coordination. The ideal candidate will ensure smooth daily operations, maintain high levels of customer satisfaction, and provide strong administrative support to the team.

Key Responsibilities:

1. Administration:

• Maintain documentation systems for efficient information retrieval.

• Collect and manage departmental timesheets.

• Draft and send proposals to clients upon Facilities Manager approval.

• Provide comprehensive administrative support to the H&G Commercial team.

• Facilitate onboarding and departmental orientation for new hires.

• Coordinate communication and tasks between H&G and other departments.

2. External Communication:

• Answer and direct phone calls related to the H&G Commercial team.

• Address queries promptly or escalate them to the appropriate personnel.

3. Development:

• Coordinate and arrange departmental training and development sessions.

• Maintain logs for departmental milestones, goals, and achievements.

4. Petty Cash Management:

• Manage documentation for petty cash usage, ensuring proper accountability.

• Monitor and replenish petty cash levels to meet minimum balance requirements.

Performance Metrics:

• Respond to all calls within 3 rings.

• Maintain adequate petty cash balance.

• Support team efforts to achieve high customer satisfaction.

Required Skills:

• Strong documentation and administrative skills

• Effective verbal and written communication

• Attention to detail and multitasking

• Ability to handle petty cash and maintain accurate financial records

• Focus on milestones, deadlines, and customer satisfaction