Job Title: Transportation and Administrative Assistant

Main Objective:
To provide efficient assistance in daily transportation and administrative tasks within the designated area, supporting office operations and staff needs.

Key Responsibilities:

• Provide administrative support to office staff, including general clerical duties and effective management of office files for easy retrieval and storage.

• Maintain cleanliness and proper functioning of office equipment, furniture, and kitchen/pantry areas.

• Organize office mail: collect, sort, and distribute to appropriate recipients.

• Coordinate pick-up and drop-off of candidates, delivery of documents, and other items as requested by management.

• Assist in transporting vehicles to and from service centers for scheduled or emergency maintenance.

• Maintain inventory of kitchen and office supplies, forwarding requests to the Admin Department for replenishment.

• Deliver office supplies to employees and assist with moving company furnishings between offices.

• Support staff shuttle operations for special requirements and arrange materials for Airside use.

• Arrange delivery and proper stocking of office and kitchen supplies.

• Welcome visitors, manage phone calls, and respond to general inquiries while maintaining a professional reception area.

• Schedule appointments, meetings, and conferences, coordinating with team members and updating office calendars.

• Manage inventory of fleet spare parts and support daily fleet inspections.

Qualifications:

• High School Diploma.

• Fluent in English.

• 1 to 3 years of relevant experience.

• Valid UAE Driving License.

Competencies:

• Customer-focused with strong interpersonal skills.

• Team player with effective communication abilities.

• Personal accountability and commitment to achieving goals.

• Resilient and flexible with a positive, can-do attitude.

Information Security Requirements (ISR):

• Comply with ISR company policies and report any incidents or weaknesses promptly.

• Complete all required ISR awareness sessions and adhere to guidelines in daily operations.