Job Title: Document Controller / Administrative Support

Location: Dubai, UAE

Company Overview:
Join our dynamic architectural firm in Dubai, known for delivering innovative and high-quality design solutions. We are seeking a detail-oriented Document Controller/Admin Support professional to help manage project documentation and provide essential administrative support to our project and design teams.

Key Responsibilities:

Document Control:

• Organize and maintain both physical and electronic project files, including architectural drawings, contracts, meeting minutes, and correspondence.

• Distribute project documents promptly to team members, clients, contractors, and consultants.

• Manage and track document versions to ensure the latest revisions are used across teams.

• Efficiently retrieve documents and project information for team members and stakeholders.

• Archive completed project documentation securely for future reference and compliance.

Administrative Support:

• Provide general administrative assistance such as scheduling meetings, coordinating logistics, and preparing presentations and reports.

• Manage incoming and outgoing correspondence including emails and phone calls.

• Assist in document preparation and formatting for meetings and client submissions.

• Organize meetings, take minutes, and distribute notes to stakeholders.

• Support procurement activities by tracking orders and maintaining inventory records.

Compliance and Quality Control:

• Ensure all documents comply with company standards and procedures.

• Maintain strict confidentiality and discretion in handling sensitive project information.

Required Qualifications:

• Bachelor’s degree in Business Administration, Architecture, or related field.

• Minimum 2 years’ experience in document control or administrative support, preferably in architecture, engineering, or construction industries.

• Strong organizational skills and attention to detail.

• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and document management software such as Aconex or Procore.

• Knowledge of document control procedures for both physical and electronic documents.

• Excellent written and verbal communication skills in English; Arabic language skills are an advantage.

• Ability to multitask and work efficiently in a fast-paced, deadline-driven environment.

Preferred Skills:

• Experience in an architectural or design firm.

• Familiarity with architectural terminology and project documentation.

• Experience with online document management platforms such as SharePoint or Dropbox.

Benefits:

• Competitive salary package.

• Opportunities for career growth and professional development.

• Collaborative and supportive work environment.

• Exposure to prestigious and high-profile architectural projects.

How to Apply:
Please send your CV and portfolio to careers@rmjmd3.com with the subject line “Document Controller”.

We appreciate all applications, but only shortlisted candidates will be contacted.