Job Title: Office Administrator
Location: Dubai Media City, UAE
Employment Type: Full Time, Fixed-Term (2 Years)

Job Description:
We are seeking a skilled Office Administrator to manage finance, HR, and office operations for LinkMedia FZ-LLC (Dubai) and its parent company in the UK. This dynamic role also includes providing admin support to the AGBI editorial team. The ideal candidate is detail-oriented, adaptable, and capable of handling multiple responsibilities in a fast-paced media environment.

Key Responsibilities:

Finance Administration:

• Process purchase and sales invoices using Xero

• Manage staff expenses and petty cash reconciliation

• Prepare VAT returns and support cash flow tracking

• Assist in compiling financial reports

HR Administration:

• Maintain and update HR files ensuring compliance

• Track annual leave, absences, and assist in recruitment processes

• Manage visa applications and renewals

Office & IT Support:

• Order and manage office supplies and vendor relationships

• Liaise with landlord and manage office maintenance needs

• Provide IT support coordination

AGBI Support:

• Maintain rota, track editorial commissions and vendor invoices

• Support sales admin by issuing booking forms and invoices

• Plan events, coordinate editorial calendars, and handle travel logistics

• Provide ad hoc project and admin support to the editorial team

Requirements:

Experience & Tools:

• 2–3 years experience in office administration, finance, and HR

• Proficient in Xero or similar accounting tools

• Strong in MS Word, Excel, Google Docs, Slack

• Excellent spoken and written English

Skills:

• High attention to detail and numeracy

• Exceptional communication, organizational, and multitasking abilities

• Flexible, calm under pressure, and discreet with sensitive information

Benefits:

• 36-hour work week

• 30 days annual leave

• Health insurance

• Annual home leave allowance (after 1 year)