JLL is seeking a Facilities Administrator to join their team in Dubai, supporting the effective and efficient management of facilities services. This role is ideal for fresh graduates with a degree in Business Administration, HR, Marketing, or related fields. The Facilities Administrator will report to the Facilities Manager and be responsible for a range of duties, including overseeing building maintenance, managing internal moves, supporting events, and assisting with compliance with health and safety standards.

Key Responsibilities:

• Conduct weekly building inspections to assess maintenance needs and record findings.

• Collaborate with the Facilities Manager and Moves and Changes team to address internal space requirements and organize team moves.

• Monitor stock levels of stationery and consumables, placing orders with suppliers.

• Assist with internal moves within the building and maintain floor plans.

• Support in-house and external events when required.

• Work with the Building Operations team to report defective health and safety equipment and arrange for repairs.

• Provide support to the Office Service Coordinator in vendor management and soft service support.

• Manage fire wardens and first aiders, schedule training, and assist with refresher training.

• Review and maintain manuals, handbooks, and guidance notes.

• Provide receptionist coverage when required.

• Manage daily mail room operations, including deliveries and enquiries, and ensure stock levels for mail-related supplies.

Skills and Competencies:

• Proactive and hands-on attitude with the ability to support team members.

• Knowledge of facilities management processes is preferable.

• Strong IT skills, including Outlook, Excel, and Word.

• Professional, friendly, and welcoming demeanor.

• Excellent attention to detail and organizational skills.

• Strong initiative and ability to manage a busy workload.

• Excellent communication skills and a customer service background.

Qualifications:

• A degree in Business Administration, HR, Marketing, or a related field would be beneficial.

• A technical facilities management background is preferred.

Why Join Us:

• JLL fosters a dynamic learning environment, offering opportunities for fresh graduates to apply theoretical knowledge to practical tasks.

• Gain exposure to various aspects of business operations in the UAE, including financial planning, HR policies, and compliance with local laws.

• Join a company that values mentorship and provides a comprehensive, multi-dimensional business experience.