Job Title: Secretary / Personal Assistant to Managing Director 

Job Description:

We are a rapidly expanding premium wellness and regenerative medicine clinic located in Dubai Healthcare City, currently seeking a highly organized, proactive, and dependable Secretary / Personal Assistant to provide direct support to our Managing Director and ensure smooth day-to-day clinic operations.

This role is perfect for a professional with strong administrative skills, exceptional attention to detail, and the ability to thrive in a dynamic, fast-paced healthcare environment.

Key Responsibilities:

• Provide high-level secretarial and administrative support to the Managing Director

• Manage calendars, schedule appointments, and coordinate internal and external meetings

• Handle calls, emails, and written correspondence with professionalism and confidentiality

• Maintain accurate office records, patient files, and sensitive documents

• Assist in HR-related duties, basic bookkeeping, and coordination with suppliers

• Manage travel arrangements, event coordination, and personal tasks as needed

• Liaise with clinic staff, doctors, and third-party vendors

• Support clinic operations to ensure a well-organized and efficient environment

Skills & Requirements:

• Proven experience as a Secretary, Executive Assistant, or Admin Coordinator

• Prior experience in healthcare, clinics, or medical environments is a strong advantage

• Fluent in English; knowledge of Arabic or Korean is a plus

• Strong communication and interpersonal abilities

• Excellent time management, multitasking, and organizational skills

• Proficiency in MS Office (Word, Excel, Outlook)

• Trustworthy, discreet, and professional demeanor

• Must be currently based in Dubai and available to join immediately or on short notice