Position Title: Receptionist & Admin Coordinator
Employment Type: Full-Time
Location: Dubai, UAE

About the Client:
A fast-growing real estate brokerage firm based in Dubai, renowned for its innovative approach and professional team. To support ongoing growth, they are hiring a professional and well-organized Receptionist & Admin Coordinator to manage front office operations and provide key administrative support.

Key Responsibilities:

• Welcome visitors and clients with a professional and friendly attitude, representing the company image.

• Handle incoming calls, emails, and general inquiries, directing them to relevant departments.

• Manage front desk duties, ensuring the reception area is tidy, welcoming, and well-stocked.

• Sort and distribute incoming/outgoing mail, packages, and courier services.

• Maintain and organize company records, filing systems, and administrative databases.

• Support departments with photocopying, scanning, and preparation of reports and documents.

• Schedule meetings, coordinate calendars, and manage meeting room bookings.

• Monitor office supply levels and coordinate with vendors for timely restocking.

• Track attendance, support HR administrative tasks, and maintain employee records when needed.

• Liaise with external service providers (cleaning, IT, maintenance) and building management.

• Assist with company events and internal meetings logistics.

• Ensure compliance with internal administrative protocols and promote efficiency in office workflows.

• Handle ad hoc admin tasks to support the daily operations of all departments.

Requirements:

• 3–4 years’ experience in a receptionist or administrative support role, preferably in UAE-based real estate firms.

• Strong communication and interpersonal skills; fluency in English is mandatory.

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint); familiar with office technology.

• Well-organized, detail-oriented, and able to multitask in a fast-paced environment.

• Professional demeanor with the ability to handle sensitive information with discretion.

• Experience in office procurement, vendor coordination, and basic HR support is a plus.