Al Tamimi & Company, a leading law firm, is looking for a professional Receptionist to serve as the first point of contact for clients and visitors. Reporting to the Reception Manager, the Receptionist will manage telephone communications, client greetings, and administrative tasks, ensuring a welcoming and professional environment.

Responsibilities:

• Greet and welcome clients, delivering excellent customer service and representing the firm professionally.

• Manage main telephone lines by answering, screening, routing calls, and taking messages as needed.

• Book conference rooms and collaboration spaces using the internal system.

• Keep reception area and conference rooms tidy and presentable at all times.

• Escort clients to meeting rooms and take refreshment orders.

• Arrange food and refreshments for meetings and events when applicable.

• Set up and connect conference calls.

• Handle company office emails and live chat via Zendesk (Head Office only).

• Process client cheque payments.

• Receive, log, and distribute incoming documents and couriers; manage outgoing mail.

• Arrange access cards for new joiners and visitors while maintaining records.

• Coordinate travel, transportation, and accommodation with the Office Manager.

• Support administrative tasks including photocopying, filing, and basic translation.

• Monitor office supplies and assist Office Manager.

• Ensure compliance with firm policies and perform additional duties as assigned.

Skills & Qualifications:

• Diploma in Secretarial or Administrative studies with at least 2 years experience in a similar role, preferably in a law firm.

• Excellent verbal and written communication skills in English; Arabic is an advantage.

• Strong attention to detail, initiative, integrity, and client service orientation.

• Excellent interpersonal and organizational skills including record-keeping and planning.

• Proactive, able to work independently and collaboratively.

• Proficient in Microsoft Office Suite, Outlook, and internet browsing.

• Ability to maintain confidentiality and professionalism at all times.

Company Overview:
Al Tamimi & Company is the largest law firm in the Middle East, committed to diversity, equity, and inclusion. The firm fosters a respectful and inclusive workplace culture and supports initiatives to attract and retain talent from diverse backgrounds, including candidates with disabilities.