Job Title: Real Estate Administration Coordinator

Job Description:
We are seeking a Real Estate Administration Coordinator to manage essential administrative tasks in our real estate operations. This role involves handling documentation, coordinating with authorities, supporting agents, and maintaining up-to-date records for smooth property transactions.

Key Responsibilities:

• Manage all real estate documentation including tenancy contracts, Form A/B, MOUs, title deeds, and NOCs.

• Coordinate with Dubai Land Department (DLD), RERA, and developers to process real estate transactions.

• Maintain and update property listings on platforms such as Property Finder, Bayut, and Dubizzle.

• Track and maintain accurate records of property inventory, contracts, client information, and transaction logs.

• Support agents by preparing marketing materials, brochures, and client presentations.

• Follow up on tenancy renewals, maintenance requests, and client inquiries.

• Manage escrow accounts, payment schedules, and coordinate with finance teams for payments.

• Schedule property viewings, inspections, and handovers for clients.

• Ensure compliance with all legal, regulatory, and procedural requirements.

Required Skills & Qualifications:

• Bachelor’s degree in Business Administration or a related field (preferred).

• Minimum 2-3 years of experience in real estate administration in Dubai.

• Strong knowledge of DLD, RERA rules, and property documentation procedures.

• Proficiency in Microsoft Office (Excel, Word, Outlook) and CRM systems (e.g., PropSpace, Salesforce).

• Familiarity with real estate platforms like Bayut, Property Finder, and Dubizzle.

• Excellent organizational, multitasking, and time-management skills.

• Strong communication skills in English (Arabic is a plus).

• Ability to work under pressure, meet deadlines, and maintain a high attention to detail.

• A proactive, positive team player with strong attention to accuracy.