The Naked Headhunter is recruiting a highly skilled Personal Assistant to provide top-tier executive support to the Executive Director of a diversified multi-business holding company with interests primarily in real estate and hospitality. The role demands exceptional organizational skills, utmost discretion, and the capacity to manage a fast-paced schedule spanning multiple jurisdictions and time zones.

Key Responsibilities:

• Manage a dynamic and complex calendar for the Executive Director across multiple time zones.

• Coordinate meetings, calls, and events, including preparation of briefing materials, agendas, and follow-ups.

• Handle confidential communications professionally and discreetly.

• Filter and prioritize incoming requests to maximize the Executive’s productivity.

• Collaborate with Personal Assistants and teams located in Dubai, India, and London.

Corporate Administration:

• Maintain comprehensive registers of personal and corporate entities and structures globally.

• Organize and track all corporate paperwork necessary for the Executive Director’s activities.

• Liaise with service providers for company formation and documentation in the UAE and internationally.

• Manage documentation for banking compliance, account openings, and ongoing requirements globally.

Travel, Events & Functions:

• Arrange complex international and domestic travel including flights, private charters, visas, accommodation, and detailed itineraries.

• Assist with visa applications and passport renewals for multiple destinations including US and Schengen.

• Utilize AI tools for travel planning efficiency and itinerary optimization.

• Organize high-profile corporate and hospitality events, including investor meetings and VIP functions.

Operational & Administrative:

• Maintain accurate digital and physical filing systems for corporate and project documents.

• Monitor project deadlines, deliverables, and follow-ups.

• Use AI platforms to take and summarize meeting notes and streamline communication workflows.

• Ensure timely and proactive communication using digital tools and mobile devices.

Essential Skills & Experience:

• Proven experience supporting C-suite executives or business owners in fast-paced environments.

• Deep understanding of corporate structures, compliance, and banking documentation requirements globally.

• Exceptional organizational, multitasking, and prioritization skills.

• High level of discretion, confidentiality, and loyalty.

• Fluent English communication skills, both written and spoken, ideally at native proficiency.

• Proficient with MS Office, Google Workspace, project management software, and AI productivity tools.

• Flexibility to work across global time zones with adaptable hours.

Attributes We Value:

• Proactive problem solver with foresight and initiative.

• Calm, adaptable, and composed under pressure.

• Commercially astute with a keen eye for detail.

• Trustworthy, discreet, self-motivated, and dependable.

Location & Contract:

• Based in Dubai, UAE with rare travel requirements.

• Full-time, permanent position with core hours and flexible scheduling.

Compensation:

• Competitive salary commensurate with experience.

• Discretionary performance bonuses.

• Business travel expenses covered.