• An established international commodities trading firm is hiring a Personal Assistant to support the CEO and Head of Sales. This full-time, on-site position in Dubai requires a highly organized, proactive professional with experience in executive-level support. The ideal candidate will manage daily administrative, communication, and scheduling tasks while maintaining confidentiality and efficiency in a fast-paced environment.

Key Responsibilities:

• Manage calendars, schedule meetings, and coordinate travel for the CEO and Head of Sales

• Prepare and edit reports, presentations, and internal documents

• Act as the liaison between executives, clients, and internal departments

• Handle calls, emails, and correspondence professionally and with discretion

• Organize complex travel itineraries including flights, accommodation, and local transportation

• Coordinate meetings, take minutes, prepare agendas, and follow-up on action items

• Assist with sales-related administration including tracking targets, preparing reports, and supporting client interactions

• Monitor and track project milestones to ensure timely progress

• Maintain confidentiality with sensitive business and personal information

Requirements:

• Bachelor’s degree in Business Administration, Management, or related field (preferred)

• Minimum 5 years’ experience as a Personal Assistant or Executive Assistant

• Previous experience in a retail or distribution environment is an advantage

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)

• Fluency in English; French or Arabic is a plus

• Strong multitasking, time management, and communication skills

• Excellent organizational and interpersonal abilities

• High integrity and ability to handle confidential information professionally

This role is ideal for candidates who thrive in a structured environment, possess excellent communication skills, and have a deep understanding of business and sales operations.