Job Title: Personal Assistant 

Job Description:

We are looking for a highly organized and proactive Personal Assistant to provide exceptional administrative and personal support to our executive team. The ideal candidate will be a resourceful, professional, and detail-oriented individual capable of handling a variety of tasks to ensure the smooth running of both professional and personal operations.

As a Personal Assistant, you will be the right hand to our senior management, overseeing day-to-day affairs and playing a key role in maintaining relationships with suppliers, partners, and other external contacts. Your responsibilities will range from scheduling and correspondence to vendor management, procurement, and more.

Key Responsibilities:

• Coordinate daily operations, including managing the executive’s calendar, scheduling meetings, and handling correspondence.

• Assist with vendor management, procurement, and logistics, ensuring seamless operations for events and business activities.

• Handle day-to-day company affairs, including liaising with external partners, suppliers, and the finance department.

• Prepare reports and presentations for senior management, ensuring all necessary data is available and accurate.

• Manage supply chain activities, including placing purchase orders and ensuring timely delivery of goods.

• Work with price lists, catalogs, and track changes in supplier offerings.

• Oversee the import process and ensure product certifications are in place with suppliers.

• Identify and evaluate potential suppliers, negotiate contracts, and manage relationships with factories and suppliers.

• Screen and manage communications, including phone calls, emails, and messages, ensuring timely responses and follow-ups.

• Provide personalized support for appointments, travel arrangements, and other personal affairs as needed.

Skills & Requirements:

• Strong organizational skills and ability to manage multiple tasks effectively.

• Experience with vendor management, procurement, and supply chain coordination.

• Ability to negotiate and maintain professional relationships with suppliers and partners.

• Excellent communication skills (verbal and written) and high attention to detail.

• Proficient in using scheduling tools, email communication, and basic office software.

• A strong sense of responsibility and professionalism, with the ability to handle sensitive and confidential information.

• Must be female.