Magic is seeking a detail-oriented Payroll Specialist (Freelance, Remote) to support payroll operations for a fast-growing U.S.-based hospitality staffing platform. The company connects restaurants, hotels, and catering/event teams with vetted professionals through a tech-enabled platform, delivering reliable staffing solutions across multiple U.S. cities.

The Payroll Specialist will play a vital role in ensuring accurate, timely, and compliant payroll processing for a high-volume, shift-based workforce. This includes handling complex adjustments, reimbursements, and compliance-related payroll tasks, while maintaining confidentiality and data integrity.

Key Responsibilities:

• Process on-cycle and off-cycle payroll with accuracy and compliance.

• Calculate payroll adjustments, including gross-to-net impacts, tips, and reimbursements.

• Validate and reconcile changes in payroll platforms prior to closing.

• Investigate and resolve W-2 suspensions, mismatches, and payroll discrepancies.

• Handle employment verification requests with confidentiality and efficiency.

• Maintain organized digital records while ensuring compliance with PII handling.

• Collaborate with cross-functional teams via Slack and suggest process improvements.

• Document payroll resolutions and create clear audit trails.

Skills, Knowledge, and Expertise:

• 2+ years of U.S. payroll processing experience, preferably in high-volume/hourly environments.

• Hands-on experience with the company’s payroll platform (mandatory).

• Strong knowledge of W-2s, taxable vs. non-taxable reimbursements, and payroll compliance rules.

• Proficiency in payroll systems and Excel (data validation, reconciliations, lookups).

• Excellent problem-solving and analytical skills with attention to detail.

• Strong communication skills in a remote setting, with professionalism and clarity.

• High integrity and discretion when handling sensitive information.

Work Setup & Requirements:

• Remote position, working 40 hours per week (8:00 AM – 4:00 PM PT, Monday–Friday).

• Compensation: $7 per hour (no benefits).

• Must have:

  • Computer with minimum 8GB RAM and Intel i5/AMD Ryzen 5 processor or higher.

  • Internet speed of at least 40MBPS.

  • Headset with noise cancellation and webcam.

  • Backup computer and internet connection.

  • Quiet and dedicated home workspace.

Why Join Magic?
This role offers the opportunity to work in a fast-moving, tech-driven environment that values accuracy, confidentiality, and process improvement. You’ll play a crucial role in payroll operations supporting a large hourly workforce while working remotely with a dynamic global team.