Job Title: Operations & Finance Assistant

Job Description:
We are looking for a proactive and detail-oriented Operations & Finance Assistant to support our team across administrative, financial, and procurement functions. The ideal candidate will have a background in accounting, excellent organizational skills, and the ability to manage multiple tasks efficiently in a fast-paced environment. This is an entry-level role perfect for someone based in the UAE who is eager to learn and grow within a collaborative and dynamic work setting.

Key Responsibilities:

1. Weekly Operational Reporting

• Prepare weekly reports on leads, project costs, sales targets, and invoice collections for team meetings.

• Maintain well-organized and formatted reporting sheets.

2. Petty Cash & General Accounting

• Maintain petty cash records and ensure accurate documentation of reimbursable expenses.

• Record payment receipts and invoices on the system.

3. Supplier Coordination

• Manage and update the supplier contact sheet and catalogs.

• Track cash flow and payment schedules.

• Record and invoice supplier commissions accurately.

4. Quotation & Procurement Support

• Request and compare supplier quotations.

• Organize and track client shopping lists by area and delivery status.

• Ensure all invoices are linked to the correct projects.

5. Client Communication Support

• Share invoices and payment receipts with clients and internal team members.

• Maintain a client communication log.

6. Meeting Documentation

• Format and save project meeting minutes (MOMs) efficiently.

7. Financial Coordination

• Assist with bookkeeping, invoice, PO, and sales data organization.

• Coordinate with external accountants for monthly reporting and petty cash reconciliation.

8. Zoho Books Management

• Create and update project records in Zoho Books with correct invoice and PO linkages.

• Follow structured naming conventions and folder organization.

9. General Administrative Duties

• Manage internal folders, documents, paperwork renewals, and operations tasks.

• Lead workflow discussions and propose system improvements.

Qualifications & Skills:

• Degree in Accounting or related field.

• 0–4 years of experience in a similar role.

• Working knowledge of Zoho Books or similar accounting tools.

• Strong multitasking and team collaboration abilities.

• Fluent in English with strong communication and presentation skills.

• Ability to work from home, cafés, or co-working spaces as needed.

• Self-starter with a keen eye for accuracy and process improvement.