• LINKVIVA is looking for an Office Manager to oversee the day-to-day operations of their office. This role will involve managing administrative functions, vendor relationships, budgeting, and supporting the People & Culture and Client Experience teams. As a key player in ensuring smooth office operations, the Office Manager will contribute to a productive and positive work environment.

Key Responsibilities:

• Manage Operations: Oversee scheduling, travel coordination, filing systems, and general administrative functions.

• Facilities & Inventory: Ensure the office space is well-maintained and equipped, including managing IT and video studio inventory.

• Vendor Relations: Negotiate contracts, manage deliveries, and maintain strong relationships with external vendors.

• Budget & Procurement: Develop and manage office budgets, control expenses, and handle petty cash.

• Support People & Culture: Assist with onboarding, welfare calendar activation, and new joiner experience.

• Client Relations: Coordinate corporate gifting and maintain the client database.

• Internal & External Comms: Assist with marketing content creation and internal communications.

• Legal & Compliance: Ensure all licenses, certificates, insurance, and ISO processes are updated.

• Reception Oversight: Supervise office assistants and ensure a welcoming front-of-house presence.

Qualifications:

• Experience:

  • 5+ years in office management or senior administrative roles.

  • Proven ability to manage office operations, budgets, vendors, and support functions.

  • Experience in supporting leadership and managing confidential information.

• Skills:

  • Fluent in English (written and spoken).

  • Proficiency in Microsoft Office and office management software.

  • Ability to manage multiple priorities efficiently.

• Preferred:

  • Previous experience in the Middle East.

Perks & Benefits:

• Work in a people-centered, innovative environment.

• Play a pivotal role in supporting a fast-growing creative agency.

• Competitive compensation and a dynamic team culture.