ENGIE Solutions Middle East is currently seeking a dedicated and detail-oriented Office Assistant to join our team in Abu Dhabi, UAE. As a part of our growing business unit, you will play a vital role in supporting our daily operations through administrative and clerical tasks, ensuring smooth and efficient office workflows.

Job Purpose:

The Office Assistant will provide comprehensive administrative and clerical support to professional staff. This role involves working independently or as part of a team, assisting with office management, documentation, record-keeping, and customer service tasks.

Key Responsibilities:

• Provide support for general office duties and assigned tasks from supervisors.

• Answer phone calls, take messages, and address inquiries within scope.

• Maintain records such as attendance, leave, and trip logs.

• Handle financial documentation and perform basic mathematical computations accurately.

• Use office equipment and technology efficiently (computers, MS Office, printers, scanners).

• Maintain and organize files and documentation.

• Perform printing, photocopying, mailing, and filing duties.

• Create and send out contracts, invoices, and policy documents.

• Support the team in creating reports, presentations, and data summaries.

QHSE Responsibilities:

• Take reasonable care for your own health and safety, and ensure your actions do not impact others.

• Follow company health and safety instructions and report any incidents or risks.

• Use health and safety equipment appropriately and cooperate with company HSE initiatives.

Skills Required:

• Strong organizational and multitasking abilities.

• Excellent communication skills (oral and written).

• Ability to manage workloads under pressure and meet deadlines.

• High level of discretion, professionalism, and confidentiality.

• Confident, polite, and efficient telephone manner.

• Strong teamwork, reliability, and honesty.

• Proficiency in Microsoft Office (Word, Excel, PowerPoint).

Qualifications:

• Higher Secondary School Certificate

Additional Requirements:

• Experience with preparing professional correspondences and reports.

• Skilled in answering and routing calls professionally.

• Proficient in scheduling meetings and managing appointments.

• Capable of compiling statistical data and creating charts.

• Demonstrated interpersonal skills with internal and external stakeholders.

Scope and Limits of Authority:

• Business Unit: GBU Energy Solutions

• Division: ESI AMEA – GCC & Pak – UAE

• Legal Entity: ENGIE Cofely Energy Services LLC

• Professional Experience: 3–15 years (Skilled)

• Education Level: None/GCSE equivalent