Job Title: Office Administrator & Executive Assistant

Job Description:

We are seeking a proactive and detail-oriented Office Administrator & Executive Assistant to support daily business operations and ensure smooth office management. This role requires strong organizational skills, the ability to oversee a small team, and fluency in English and Russian (Swedish/Arabic is a plus).

Key Responsibilities:

• Office Management: Oversee daily office operations and ensure smooth workflow.

• Administrative Support: Manage documentation for staff, partners, and leadership.

• Team Supervision: Support and oversee a small team, ensuring tasks are completed efficiently.

• Executive Assistance: Assist management with various business needs and handle confidential information.

• Task Coordination: Organize schedules, meetings, and office supplies to enhance productivity.

Work Schedule:

📅 Monday to Friday
🕙 10:00 AM – 6:00 PM

Skills & Qualifications:

✔ Languages: Fluent in English & Russian (Swedish/Arabic is a plus).
✔ Education: Bachelor’s degree or higher diploma.
✔ Experience: Minimum 2 years in office administration or a similar role.
✔ Technical Skills: Proficient in Windows & Mac, MS Word, Excel, Adobe, and office equipment.
✔ Time Management: Ability to prioritize tasks and meet deadlines efficiently.
✔ Professionalism: Confident, well-presented, and skilled in workplace communication.
✔ Attention to Detail: Strong organizational skills for handling documentation and administrative tasks.
✔ Problem-Solving: Quick thinker with the ability to handle challenges independently.
✔ Multitasking: Comfortable managing multiple responsibilities in a fast-paced environment.