Job Title: Office Administrator

Job Description:
We are looking for a well-organized and proactive Office Administrator to manage day-to-day office operations, provide administrative support, and ensure smooth communication within the team and with external stakeholders. The ideal candidate will be detail-oriented, a great multitasker, and customer-focused, with experience in handling both administrative duties and front-desk responsibilities.

Key Responsibilities:

Office Management:

• Maintain inventory of office supplies and reorder as needed

• Oversee maintenance and servicing of office equipment

• Manage incoming and outgoing mail and packages

Administrative Support:

• Prepare regular reports and maintain organized filing systems

• Update office policies and coordinate with IT for office equipment needs

• Assist in creating and maintaining documentation and forms

Communication:

• Answer and direct incoming phone calls

• Schedule appointments, plan meetings, and take meeting minutes

• Draft and distribute internal and external communications

Customer Service:

• Welcome and assist visitors professionally

• Handle customer inquiries and resolve complaints efficiently

Project Support:

• Support with proposals, reports, and presentations

• Conduct research and compile data for team projects

Skills & Qualifications:

• High school diploma or equivalent (additional certification as an Administrative Assistant is a plus)

• Proven experience in administrative or office assistant roles

• Proficiency in MS Office (Excel, PowerPoint, Word)

• Excellent time management and organizational skills

• Strong verbal and written communication skills

• Ability to multitask and prioritize in a fast-paced environment

Working Conditions:

• Standard office environment

• Occasional light lifting of office materials