Job Description:

We are seeking a highly organized and professional Hospital Secretary to support the Unit Operations Head and Medical Director in a dynamic healthcare environment. The ideal candidate will manage administrative tasks, scheduling, and confidential information while ensuring seamless coordination between departments.

Key Responsibilities:

• Maintain and coordinate calendars for the Unit Operations Head & Medical Director, scheduling meetings and appointments.

• Handle incoming calls, take accurate messages, and manage urgent inquiries professionally.

• Arrange and coordinate internal and external meetings, including logistics, documentation, and correspondence.

• Conduct research as needed and assist in preparing reports, presentations, and statistical documents.

• Manage confidential information requests, office correspondence, and documentation.

• Prepare and maintain physician attendance, schedules, and roster management.

• Coordinate clinical privileging, OPPE, and FPPE processes in collaboration with the Medical Director.

• Liaise with the call center for schedule updates, physician onboarding, and communication.

• Arrange travel itineraries and handle expense reporting.

• Ensure compliance with quality improvement and safety procedures.

Qualifications & Skills:

• Strong administrative and organizational skills.

• Proficiency in Microsoft Office (Word, Excel, PowerPoint).

• Excellent communication and interpersonal skills.

• Ability to handle sensitive and confidential information with discretion.

• Prior experience in hospital administration or healthcare settings is a plus.

Job Type: Full-time
Salary: AED4,000 – AED4,500 per month