800TEK is a trusted name in facilities management, delivering innovative and reliable solutions across the UAE. With a strong focus on quality, safety, and client satisfaction, 800TEK is committed to developing future Emirati leaders in the facilities management sector.

Job Description:
800TEK is currently hiring a Facilities Management Administrator under its Emirati Future Leaders program. This full-time, on-site role in Abu Dhabi provides administrative support to the Services Division and contributes to the effective management of departmental operations. The successful candidate will be responsible for a wide range of clerical, administrative, and operational coordination duties to ensure smooth service delivery and internal support.

Key Responsibilities:

• Provide administrative and personal assistance to the Services Department.

• Organize office operations and procedures for improved departmental efficiency.

• Maintain both physical and electronic filing systems.

• Perform general clerical duties including photocopying, mailing, and faxing.

• Archive documents and support the team with document control and storage.

• Prepare expense reports and ensure timely submission and approval.

• Manage purchasing processes including RFQs, quotations, and requisition approvals.

• Track and coordinate material deliveries and supplier invoices.

• Liaise with clients for approvals related to additional work and service changes.

• Assist with HR-related administration for both technical and professional staff.

• Maintain monthly PMS documentation in the FSI system.

• Schedule and organize meetings, inductions, and minute-taking duties.

• Assist with report preparation and support Associate Directors with project data.

• Train and mentor new administrative hires.

• Support project mobilization and other ad hoc administrative requirements.

• Ensure compliance with WH&S policies and practices within all responsibilities.

Required Skills & Qualifications:

• Bachelor’s degree in Business Administration or a related discipline.

• Facility Management-related certifications (e.g. FMP) are an advantage.

• Minimum 2 years of experience in an administrative role; FM industry experience preferred.

• Familiarity with WH&S regulations, safe work practices, and FM processes.

• Strong organizational, communication, and multitasking abilities.

• Proficiency in Microsoft Office and document control systems.

Job Type: Full-Time (On-site)
Application Deadline: Open for applications within 24 hours
Nationality: Emirati Nationals preferred under the Emirati Future Leaders program