Job Title: Executive Secretary

Job Description:
Emirates Talent Solution is seeking an Executive Secretary for a prominent Signage & Outdoor Media company in Karachi. The ideal candidate will possess strong administrative skills, a proactive attitude, and the ability to support senior executives in a fast-paced, dynamic environment. This full-time role requires a detail-oriented individual with excellent organizational and communication abilities.

Key Responsibilities:

Executive & Administrative Support:

• Manage the calendars, meetings, and schedules of senior executives

• Draft, edit, and prepare business documents, reports, and presentations

• Maintain confidential records and organized filing systems

Communication & Coordination:

• Serve as the liaison between executives and internal/external stakeholders

• Coordinate travel arrangements (flights, hotel bookings, itineraries)

• Ensure smooth communication across various departments

Meetings & Events:

• Organize and coordinate meetings, conferences, and internal events

• Prepare agendas, take minutes, and ensure follow-up on deliverables

• Manage logistical arrangements for meetings and events

Confidentiality & Discretion:

• Handle sensitive information with professionalism and confidentiality

• Ensure secure management of documents and data

Office & HR Support:

• Oversee office supply management and administrative processes

• Assist with HR tasks such as onboarding, documentation, and coordination

Skills & Requirements:

• Bachelor’s degree in Business Administration, Secretarial Studies, or a related field

• 5-7 years of experience in an executive support role

• Strong proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook)

• Excellent written and verbal communication skills in English

• Ability to multitask and prioritize tasks independently

• High attention to detail and professional discretion

• Experience in the signage or outdoor media industry is a plus

Preferred Candidate:

• Years of Experience: 5 – 10 years

• Nationality: India, Pakistan

• Gender: Female

• Degree: Bachelor’s degree or higher diploma