Job Title: Executive & Project Coordinator

Job Description:

We are looking for a highly organized, proactive, and resourceful Executive & Project Coordinator to support our Head of Product Development & Operations. This dynamic role combines high-level administrative support with active coordination of cross-functional projects, ensuring seamless execution of strategic initiatives.

The ideal candidate is a strong communicator, detail-oriented, and tech-savvy, capable of juggling executive support duties while managing project deliverables in a fast-paced, ever-evolving environment.

Key Responsibilities

Executive Support:

• Manage complex calendars across time zones, handle scheduling, prioritization, and conflict resolution

• Prepare agendas and high-quality minutes for leadership meetings

• Draft and manage internal communications and act as a key point of contact

• Create presentations, reports, and briefing materials for stakeholders

• Maintain confidentiality and handle sensitive information with discretion

• Serve as a liaison between executives and internal teams

• Support other Heads of Departments when necessary

Project Coordination:

• Track project milestones, deliverables, and deadlines across multiple implementations

• Use internal tools to manage tickets, task boards, and monitor dependencies

• Provide project updates to stakeholders, flag blockers, and align teams on progress

• Collaborate with Heads of Departments and all implementation stakeholders

• Maintain and update product documentation

• Perform any additional tasks as required

Required Skills & Experience:

• 2+ years of experience in Executive Assistant and/or Project Coordinator roles

• Background in supporting senior leadership or project-driven environments

• Exceptional organizational and multitasking skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

• Strong written and verbal communication abilities

• Adaptable to shifting priorities in fast-paced environments

• Ability to balance executive-level tasks with project execution duties

Candidate Criteria:

• Location: Dubai, United Arab Emirates

• Nationality Preferred: Algeria, Armenia, Australia, UK, Italy, Jordan, Morocco, Syria, Tunisia, Venezuela

• Gender: Female

• Age Range: 18–37 years