Job Title: Executive Personal Assistant to Marketing Manager 

Job Description:

We are looking for a dynamic and detail-oriented Executive Personal Assistant to support our Marketing Manager in both professional and personal capacities. Based in Dubai, the ideal candidate will be exceptionally organized, proactive, and able to manage a variety of tasks with discretion and efficiency. This role is perfect for someone who thrives in a fast-paced environment and can adapt quickly to changing priorities.

Key Responsibilities:

• Manage the Marketing Manager’s calendar, appointments, and travel logistics

• Coordinate meetings, prepare agendas, and document meeting notes as needed

• Handle sensitive and confidential information with a high level of discretion

• Assist with personal errands, reservations, and household-related coordination

• Screen and manage emails, phone calls, and messages on behalf of the executive

• Draft reports, presentations, and professional correspondence

• Liaise with internal departments and external stakeholders efficiently

• Track deadlines, action points, and follow-ups to ensure timely execution

• Organize and maintain both digital and physical filing systems

• Provide flexible, all-around administrative support

Qualifications & Skills:

• At least 1 year of experience as a Personal or Executive Assistant

• Exceptional organization and multitasking abilities

• Strong communication skills (written and verbal)

• Proficient in Microsoft Office, Google Workspace, and scheduling tools

• Trustworthy, professional, and able to work with confidential material

• Bachelor’s degree preferred but not mandatory

• Willingness to work flexible hours if required

Preferred Qualities:

• Problem-solving attitude with a high attention to detail

• Calm, composed, and reliable under pressure

• Proactive and anticipates needs before they arise

• Tech-savvy with the ability to learn new tools quickly