Job Title: Executive Personal Assistant to Managing Partner

Job Description: We are seeking a competent and proactive Executive Personal Assistant with a background in accounting or IT to provide comprehensive professional, logistical, and administrative support to the Managing Partner. In this role, you will work directly with the Managing Partner, managing a variety of tasks, communication, and executive functions to enhance their effectiveness. This is a dynamic role that requires excellent organizational skills, a strong understanding of accounting or IT, and the ability to manage a wide range of responsibilities in a timely and efficient manner.

Key Responsibilities:

• Assist with accounting and auditing tasks and perform specific trained functions related to the business.
• Act as the primary point of contact between the Managing Partner and internal/external clients.
• Answer calls, take messages, and route correspondence appropriately.
• Handle requests and queries in a professional and timely manner.
• Maintain the Managing Partner’s calendar, arrange meetings and appointments, and provide reminders.
• Coordinate travel arrangements and itineraries.
• Take dictation, record minutes of meetings, and ensure accurate data entry.
• Monitor office supplies and research advantageous deals or suppliers.
• Prepare reports, presentations, and briefs.
• Organize an efficient documentation and filing system for easy retrieval of information.
• Support the Managing Partner by drafting and editing letters, documents, and correspondence.
• Attend meetings with or on behalf of the Managing Partner, take minutes, and provide input when necessary.
• Welcome guests and customers in person or on the phone, directing inquiries as needed.
• Maintain confidentiality and customer trust by protecting sensitive information.
• Complete projects by assigning tasks to clerical staff and following up on results.
• Maintain office supplies inventory, manage stock levels, and place orders as necessary.
• Ensure equipment maintenance by troubleshooting malfunctions and scheduling repairs.
• Stay current on industry knowledge by attending workshops, reading professional publications, and networking with relevant professional societies.
• Contribute to team efforts and provide historical reference by organizing and recording meeting discussions.
• Perform bookkeeping tasks as needed and manage day-to-day administrative duties.

Requirements:

• Strong writing, reporting, supply management, and scheduling skills.
• Proficient in Microsoft Office Suite and office equipment maintenance.
• Excellent organizational and time management abilities.
• Strong communication skills (both verbal and written).
• Positive, enthusiastic, and motivated to contribute to the role and team.
• Willingness to travel and relocate as required.
• Background in finance, accounting, or auditing is advantageous.
• Knowledge of social media and website maintenance is a plus.

This role is ideal for someone who is highly organized, efficient, and eager to support senior leadership in a fast-paced environment. If you have the relevant experience and are looking for an exciting opportunity to grow in a dynamic setting, we’d love to hear from you!