Job Title: Executive Assistant to Director

Job Description:

Our client is a prominent player in the midstream and downstream sector, operating over 2.8 million barrels of storage capacity for renewable fuels, crude oil, petroleum products, chemicals, and vegetable oils. With a strong footprint across the MENA region, Far East, and East Africa, they are focused on delivering sustainable infrastructure and logistics solutions for liquid storage—ensuring safety, reliability, and future-ready services.

They are currently seeking a highly polished Executive Assistant to support their Director in day-to-day operations. This role is integral to the smooth functioning of executive-level tasks, requiring exceptional organizational and communication skills, as well as a proactive mindset.

Who You Are:

You are an organized, detail-oriented professional with strong interpersonal skills, high discretion, and a professional presence. You thrive in dynamic environments, juggle multiple priorities with ease, and understand the nuances of executive-level support in a fast-paced industry.

Key Responsibilities:

• Manage and organize the Director’s calendar, ensuring meetings, appointments, and tasks are efficiently scheduled.

• Arrange complex travel plans, visa processing, accommodation, and logistical coordination for business trips.

• Draft, review, and send official correspondence, emails, reports, and presentations on behalf of the Director.

• Handle confidential and sensitive matters with absolute discretion and professionalism.

• Serve as the primary point of contact between the Director and both internal and external stakeholders.

• Coordinate department-wide communications and follow up on deliverables with cross-functional teams.

• Plan and execute internal and external meetings, events, business dinners, and executive briefings.

• Track ongoing projects, monitor deadlines, and provide updates and reminders to ensure timely completion.

• Maintain organized records, digital files, and structured documentation for easy access and retrieval.

• Represent the Director in meetings with clients, partners, and senior-level stakeholders when required.

• Anticipate needs, streamline daily operations, and identify opportunities to improve efficiency.

Skills & Competencies:

• Excellent command of English (verbal and written) with strong interpersonal skills.

• Highly organized with the ability to manage multiple tasks and prioritize effectively.

• Professional, presentable, and poised under pressure.

• Strong problem-solving skills with a proactive, solution-driven mindset.

• High level of discretion, integrity, and emotional intelligence.

Education & Qualifications:

• Bachelor’s degree or equivalent higher education.

• 3–5 years of solid experience as an Executive Assistant, ideally supporting C-suite or Director-level executives.

• Preferred experience in a trading company or within the energy, logistics, or industrial sectors.