Howden Private Wealth, a leading independent insurance broker with over 40 years of industry experience, is seeking a highly organized and proactive Executive Assistant to the CEO & Office Administrator. The ideal candidate will provide high-level administrative support to the CEO, ensuring seamless daily operations while also managing office administration duties for the EMEA region.

Key Responsibilities:

• Executive Support:

  • Manage the CEO’s calendar, schedule appointments, and coordinate meetings.
  • Prepare meeting agendas, take minutes, and track follow-ups on action items.
  • Handle confidential information with the utmost discretion.

• Office Administration:

  • Oversee office organization, inventory management, and office expenses.
  • Manage reception duties and ensure smooth office operations.
  • Coordinate facilities management and office-related activities.

• Human Resources Support:

  • Serve as the point of contact for HR matters, including onboarding and offboarding processes.
  • Assist in organizing employee welfare activities and internal company events.

• Business Coordination:

  • Act as the liaison for business administration tasks, coordinating company events across EMEA offices.
  • Support the onboarding administration of new partners and manage existing partnerships.

Key Requirements:

• Bachelor’s degree in Business Administration, Communications, or a related field.
• At least 3 years of experience as an Executive Assistant, Personal Assistant, or in a similar administrative role.
• Strong organizational and multitasking skills with excellent attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• High level of professionalism and ability to interact with individuals at all levels.

About the Company:

Howden Private Wealth is the preferred wealth planning partner for some of the world’s most prestigious private banks, family offices, and legal and tax advisory firms. As an independent insurance broker, the company specializes in providing bespoke insurance solutions for Ultra-High-Net-Worth (UHNW) individuals globally.

With a presence in key financial hubs such as Hong Kong, Singapore, Malaysia, Geneva, Zurich, Dubai, and the U.S., Howden Private Wealth leverages its extensive expertise to offer comprehensive insurance services. As part of the Howden Group, the company provides holistic risk management solutions beyond wealth planning, including art insurance, political risk insurance, and more.

This is an excellent opportunity for an experienced administrative professional to join a dynamic and globally recognized organization, supporting senior leadership and contributing to the company’s continued success.