Job Title: Executive Assistant to CEO 

Job Description:

Chalhoub Group, a pioneering force in the luxury retail industry across the Middle East for over six decades, is looking for a highly organized and proactive Executive Assistant to support its dynamic CEO. This pivotal role involves managing a range of administrative, operational, and strategic functions, ensuring the smooth and effective day-to-day operations of the business while contributing to its legacy of luxury, innovation, and excellence.

What You’ll Be Doing:

• Manage the CEO’s calendar and appointments to ensure efficient time management.

• Handle incoming calls, correspondence, and respond independently as needed, filtering key communications for the CEO.

• Collaborate with internal teams and external clients, customers, and suppliers on CEO’s requests and submissions.

• Assist in preparing presentations, reports, and documents, ensuring clarity and professionalism.

• Coordinate travel arrangements, itineraries, and manage travel-related expenses in collaboration with the travel department.

• Organize and plan visits from key stakeholders and VIP guests.

• Maintain digital records, spreadsheets, and databases, ensuring organization and accuracy.

• Coordinate events, meetings, and other special activities as needed.

• Proofread and edit various materials such as emails, reports, social media posts, etc.

• Attend meetings with or on behalf of the CEO, ensuring detailed minutes and clear takeaways.

• Keep an updated list of pending tasks and deadlines for the CEO.

• Prepare and ensure all meeting rooms are ready for CEO-led discussions.

• Greet and manage external visitors, ensuring a professional experience.

• Coordinate with IT to ensure all necessary technology and tools are up to date and functioning.

• Support the CEO in social media management, including LinkedIn.

• Assist with copywriting for press releases, speeches, internal communications, and other CEO-related materials.

What You’ll Need to Succeed:

• Experience in managing or leading multiple projects concurrently with attention to detail and deadlines.

• Excellent stakeholder management and the ability to liaise with people at all levels.

• A proactive, adaptive, and solution-oriented mindset.

• Strong written and verbal communication skills.

• Ability to prioritize and work under pressure in a fast-paced environment.

• Proficient in Microsoft Office tools and Outlook.

• A proven ability to support senior leadership and act as a trusted advisor.

What We Offer:

Join Chalhoub Group’s exceptional team and be part of an organization recognized as a Great Place to Work in the Middle East. This is an exciting opportunity to work within a prestigious group that has reshaped luxury retail for over six decades, while embracing innovation and sustainability.