Job Title: Executive Assistant 

Job Description:

We are seeking a highly organized and versatile Executive Assistant with proven experience in Administration, HR, and Accounts to support our Managing Director and ensure smooth office operations. This multi-functional role requires a dynamic individual capable of handling a broad range of responsibilities, from executive support and HR coordination to managing financial records.

Key Responsibilities:

Executive & Administrative Support

• Manage the MD’s calendar, coordinate meetings across time zones, and handle confidential communications

• Take and distribute meeting minutes

• Organize international and domestic travel (flights, accommodation, visas, transport)

• Greet visitors and represent the company professionally

• Draft presentations, internal memos, and external communications

• Renew legal documents (trade licenses, insurances, tenancy contracts, etc.) and maintain secure company records

• Maintain office/warehouse safety and coordinate repairs

Human Resources Management

• Handle recruitment, onboarding, and exit formalities

• Prepare employee documents (offer letters, warnings, promotions, etc.)

• Manage visa processing through DMCC and Dubai Trade portals

• Monitor attendance, leaves, and prepare payroll

• Maintain up-to-date employee files and support HR policy implementation

• Draft and revise HR policies and internal procedures

Accounting & Finance Support

• Maintain financial records and manage petty cash and company credit cards

• Verify supplier invoices and initiate online payments

• Process reimbursements and prepare statements of accounts

• Follow up with clients for payments and issue debit/credit notes

• Assist with reconciliations and audit processes

Preferred Candidate:

• Experience: 3–8 years in similar multi-functional roles

• Location: Based in Dubai, UAE

• Nationality: Indian

• Gender: Female

• Career Level: Management