Job Title: Executive Administrative Assistant to Managing Director 

Job Description:

We are looking for a proactive and detail-oriented Executive Administrative Assistant to support our Managing Director in day-to-day business operations. This high-impact role requires exceptional organizational skills, the ability to manage sensitive information with confidentiality, and the capability to function effectively in a dynamic, fast-paced environment.

You will serve as the right hand to the Managing Director, ensuring seamless coordination, communication, and execution of key tasks across various business functions.

Key Responsibilities:

Calendar & Meeting Coordination:

• Manage the Managing Director’s calendar, schedule meetings, and organize appointments with precision and confidentiality.

• Prepare meeting agendas, take minutes, and follow up on key action items.

• Coordinate cross-functional internal and external meetings.

Communication & Liaison:

• Screen and manage incoming communications, including calls, emails, and messages.

• Serve as the primary point of contact between the Managing Director and clients, vendors, and internal teams.

• Ensure all interactions are handled with professionalism and diplomacy.

Documentation & Reporting:

• Prepare executive-level reports, presentations, and briefing documents.

• Compile data from platforms like Orion for reports on sales performance, stock levels, and market analysis.

• Conduct market research and generate competitor intelligence reports.

Administrative Operations:

• Maintain organized records, confidential files, and sensitive documents.

• Handle daily administrative tasks including expense reports, document filing, and internal coordination.

Event & Project Management:

• Assist in organizing events, showroom visits, seasonal campaigns, product launches, and fashion exhibitions.

• Oversee logistical arrangements and materials preparation.

• Support performance audits across retail stores, e-commerce platforms, and social media channels.

• Collaborate with store managers and department leads to validate operational data.

Required Skills & Qualifications:

• Minimum 2 years of experience in executive or administrative support roles.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Excellent English communication skills (verbal and written); Arabic is a strong advantage.

• Ability to multitask, stay organized, and manage shifting priorities in a fast-paced environment.

• High level of discretion and professionalism in handling confidential information.

Preferred Candidate Profile:

• Experience: 1–10 years in a relevant administrative role

• Residence: United Arab Emirates

• Age Range: 18–35 years