Kleindienst Group, a prestigious luxury real estate developer and hospitality group, is looking for an Events Projects Executive to support the successful execution of high-profile roadshows and premium island activations. The role involves coordinating logistics, timelines, and cross-functional communication, ensuring seamless execution of events at The Heart of Europe. This is a fast-paced, high-impact role, ideal for someone who thrives under pressure and is proactive.

Key Responsibilities:

• Project Coordination & Scheduling:

  • Maintain and update the master calendar for international roadshows and island-based events.

  • Track production and delivery milestones, liaising with operations and creative teams.

  • Coordinate venue bookings, travel, shipping, and on-ground logistics.

• Cross-Functional Communication:

  • Serve as a liaison between island operations, HQ, suppliers, and international venues.

  • Maintain updated status sheets, Gantt charts, and checklists across multiple events.

  • Ensure real-time communication during event planning and execution.

• Logistics & Inventory Support:

  • Track movement and condition of event assets (booths, screens, printed materials, tech kits).

  • Coordinate packing, shipping, and installation schedules for event materials.

• Reporting & Admin:

  • Assist in compiling lead reports, post-event recaps, and attendance summaries.

  • Manage petty cash, expense trackers, and follow up on vendor payments.

  • Maintain CRM integrity for captured event leads and partner data.

• On-Site Support:

  • Attend international roadshows and island events to support setup, registration, and execution.

  • Provide hands-on support for VIP client hosting, media coordination, and real-time problem-solving.

Skills & Qualifications:

• Bachelor’s degree in Marketing, Event Management, Hospitality, or a related field (or relevant work experience).

• 2–4 years in event coordination, hospitality, or marketing project management.

• Highly organized and detail-oriented with strong time management skills.

• Ability to juggle multiple deadlines and work under pressure.

• Strong interpersonal and written communication skills.

• Proficient in Google Workspace or Microsoft Office, CRM tools, and event software.

• Willingness to travel internationally and work flexible hours as required.

• Experience in luxury events, travel, or hospitality industries is preferred.

• Arabic-speaking is an advantage but not required.

Contract Type: Full-time
Location: Dubai, United Arab Emirates