Position: Document Controller / Time Keeper
Location: Dubai, UAE
Industry: Construction / Fit-Out
Employment Type: Full-Time
Company: AQC FITOUT

Role Overview:

AQC FITOUT is seeking a Document Controller / Time Keeper to join our team in Dubai. In this role, you will be responsible for ensuring efficient document management, accurate record-keeping, and timely communication across various projects. This is an excellent opportunity for an organized and detail-oriented professional with experience in the construction, fit-out, engineering, or consultancy sectors.

Key Responsibilities:

• Document Classification & Filing:
  Ensure proper classification, sorting, filing, and retrieval of physical and digital documents, ensuring accessibility for employees and clients.

• Document Flow Management:
  Manage the flow of documents within the organization, conducting regular reviews and audits to ensure accuracy and compliance.

• Preparation of Documents:
  Prepare various submittals such as Shop Drawings, Method Statements, WIR, MIR, Material Submittals, Document Submittals, and NOCs.

• Log Incoming & Outgoing Documents:
  Maintain a log for all incoming and outgoing documents, including letters, LPOs, and project-related document submittals received from the site.

• Draft Correspondence:
  Assist Project Managers in drafting internal and external correspondence with clients, consultants, subcontractors, and stakeholders.

• Confidentiality:
  Maintain confidentiality of sensitive information and terms of agreements.

• Ensure Timely Delivery of Documents:
  Ensure that internal memos and correspondences are received by management on time, and controlled copies of approved documents are distributed appropriately.

• Payment Documentation:
  Ensure proper distribution of Payment Applications, Subcontractor Payment Applications, and Tax Invoices to clients or relevant authorities.

Candidate Requirements:

• Experience:
  Previous experience in document control within the construction, fit-out, engineering, or consultancy sectors is preferred.

• Technical Skills:
  Strong command of document control systems and software such as Aconex, Procore, and EDMS.

• MS Office Proficiency:
  Proficiency in MS Office and PDF editing tools.

• Organizational Skills:
  Excellent organizational and filing skills, with a strong attention to detail and accuracy.

• Communication Skills:
  Strong written and verbal communication skills.

• Knowledge of Standards:
  Familiarity with project documentation standards, particularly in the UAE.

• Education:
  A Bachelor’s Degree or Diploma is preferred.

Salary:

• AED 2,500 to 4,500 per month, inclusive of fixed allowances.

What We Offer:

• Company Growth:
  AQC FITOUT has successfully completed over 58 projects in Dubai and offers a stable and dynamic working environment.

• Professional Development:
  Opportunities to grow within the company, working on a wide variety of projects in different sectors.

• Inclusive Team Culture:
  Work with a talented team in a collaborative environment dedicated to delivering high-quality interior fit-out solutions.