Job Title: Document Controller 

Job Summary:

We are seeking a detail-oriented and organized Document Controller/Receptionist to efficiently manage construction project documentation while ensuring smooth front-office operations. This role requires strong multitasking abilities, attention to detail, and excellent communication skills in a fast-paced construction environment.

Key Responsibilities:

📂 Document Controller Duties:

• Manage Construction Documents: Handle project-related documentation, including contracts, blueprints, drawings, permits, RFIs, and change orders.
• Document Filing & Organization: Maintain accurate filing, categorization, and indexing of physical and digital records.
• Track Document Versions: Ensure version control to keep all stakeholders updated with the latest information.
• Coordinate Document Distribution: Distribute project documents to internal teams, subcontractors, and stakeholders.
• Ensure Compliance: Adhere to industry regulations, company policies, and quality control standards.
• Maintain Document Databases: Update project documents in document management systems (DMS) or project management software.
• Project Reporting Support: Assist in preparing document logs, tracking sheets, and project reports.

📞 Receptionist Duties:

• Greet Visitors: Provide a professional and welcoming reception to clients, contractors, and vendors.
• Manage Calls & Emails: Answer calls, direct inquiries, and forward information to the appropriate team members.
• Handle Mail & Deliveries: Receive and distribute mail, packages, and office deliveries.
• Schedule Appointments & Meetings: Organize meetings, coordinate meeting rooms, and assist with travel arrangements.
• Maintain Front Desk: Ensure the reception area is clean, organized, and presentable.
• Assist with Office Supplies: Monitor and manage office supply inventory for smooth operations.

Skills & Qualifications:

🎓 Educational & Professional Requirements:

• Minimum 2 years of experience in document control and receptionist roles, preferably in the construction industry.
• Basic knowledge of construction documentation (contracts, technical drawings, permits, etc.).
• Proficient in document management systems (DMS) and Microsoft Office Suite (Word, Excel, Outlook, etc.).
• Familiarity with project management software (e.g., Procore, SAP, Aconex) is a plus.

💻 Technical & Soft Skills:

• Strong organizational and time-management abilities.
• Excellent verbal and written communication skills.
• Ability to multitask, prioritize tasks, and maintain accuracy under pressure.
• Problem-solving skills and a proactive approach.

🌍 Preferred Personal Attributes:

• Professional and client-friendly demeanor.
• Ability to work independently and in a team.
• Adaptability to changing priorities and project demands.

Why Join Us?

✅ Work in a dynamic and professional construction environment.
✅ Opportunity to grow and develop skills in document control & administration.
✅ Be part of a reputed company with career advancement opportunities.

🔹 If you are an organized and detail-oriented professional, apply now!