Job Title: Clinic Administrative Coordinator 

Job Description:

We are seeking a dedicated and well-organized Clinic Administrative Coordinator to support the smooth and efficient daily operations of our aesthetic clinic. Reporting directly to the Clinic Manager, this role plays a vital part in ensuring exceptional client experiences, maintaining administrative accuracy, and supporting staff coordination.

The ideal candidate will be proactive, professional, and highly organized, with prior experience in a similar setting—preferably within an aesthetic, beauty, or medical clinic.

Key Responsibilities:

• Manage daily clinic operations including appointment scheduling, client record management, and staff coordination

• Maintain and update clinic management software and patient databases

• Oversee inventory of medical supplies, equipment, and retail skincare products

• Support HR tasks including staff scheduling, onboarding, and training coordination

• Handle billing, invoicing, and payment processing

• Ensure compliance with health, safety, and patient confidentiality regulations

• Provide exceptional client service and clear, courteous communication

• Assist in the execution of marketing campaigns and clinic promotions

• Contribute to the sales of skincare products and aesthetic service packages

• Track client feedback and assist in service quality improvements

Required Skills:

• Previous experience in a similar administrative role, preferably in a medical, aesthetic, or beauty clinic

• Strong organizational and multitasking abilities

• Proficient in clinic management software and Microsoft Office

• Excellent interpersonal and communication skills

• Discreet, with a strong understanding of patient confidentiality

• Self-motivated, proactive, and solution-oriented

• Fluent in English; knowledge of Russian is a plus

Preferred Candidate:

• Gender: Female

• Location: Based in Dubai, United Arab Emirates