To deliver accurate, timely administrative support within the Facility Management team, ensuring smooth coordination between clients, service teams, and internal departments.

Key Responsibilities:

• Handle service requests from clients, tenants, and landlords via phone/email.

• Schedule appointments and communicate efficiently with stakeholders.

• Prepare maintenance service quotations and follow up for approvals.

• Coordinate job requests with supervisors, technicians, and transport teams.

• Track and close interventions in the system after service completion.

• Manage petty cash and prepare monthly summaries for additional work.

• Submit documentation to Accounting for invoice processing.

• Maintain records of received and pending payments.

• Monitor preventive maintenance (PPM) schedules.

• Perform correspondence, filing, and general office duties.

QHSE Compliance:

• Maintain a safe work environment and report any incidents.

• Follow health and safety protocols and company instructions.

• Do not misuse or tamper with safety equipment.

Required Skills:

• Strong organizational and time management skills.

• Clear and effective communication.

• Attention to detail in both verbal and written tasks.

• Customer-oriented and proactive approach.

• Proficient in Microsoft Office (Excel, Word, Outlook).

• Understanding of record-keeping and administrative protocols.

Qualifications & Experience:

• High school diploma or equivalent required (Bachelor’s preferred).

• 3–4 years of experience in administrative support, preferably in Facility Management.

• Strong command of English, both written and spoken.

Business Unit: GBU Energy Solutions
Division: ESI AMEA – GCC & Pakistan – UAE
Experience Level: Skilled (3–15 years)