We are hiring an experienced Administrative Officer to oversee day-to-day office operations, documentation, licensing renewals, and facility management functions. This role is critical in ensuring the smooth functioning of our head office in Dubai and requires a proactive, organized, and detail-oriented professional with strong communication and coordination skills.

Key Responsibilities:

• Document & Record Management: Organize and maintain administrative records and ensure efficient filing systems (digital and physical).

• License Renewals: Track and coordinate renewals for trade licenses, permits, and certifications in alignment with management and PRO teams.

• Lease & Rental Renewals: Manage contracts and payments related to office, store, and yard leases. Monitor deadlines and liaise with landlords and finance teams.

• Utility & Billing Oversight: Monitor and coordinate utility accounts (DEWA, SEWA, DU, Etisalat, district cooling) and ensure timely payments. Investigate discrepancies and ensure uninterrupted services.

• Office Supervision: Oversee the daily operations of the head office including supervision of office assistants, drivers, and support staff.

• Facilities & Access Control: Coordinate maintenance, repairs, and office access systems; manage space planning and relocations.

• Administrative Support: Assist top management with various administrative tasks, front office coordination, and other operational duties as needed.

Requirements:

• Experience: 5–10 years in administrative or office management roles, preferably in a corporate environment.

• Education: Bachelor’s degree in Business Administration or related field.

• Nationality: Open to Arab Nationals, Indians, and Filipinos.

• Skills:

  • Strong organizational and multitasking abilities.

  • Confidentiality, reliability, and attention to detail.

  • Excellent communication and interpersonal skills.

  • Proficient in Microsoft Office and internet research.

  • Ability to prioritize, take initiative, and work independently.

Job Details:

• Location: Dubai, UAE

• Salary: AED 6,000 – 8,000 per month

• Gender: Any

• Employment Type: Full Time

• Vacancy: 1