Job Title: Administrative & Finance Coordinator

Job Description:

We are seeking a highly organized and detail-oriented Administrative & Finance Coordinator to support our operations by managing financial tasks, business license renewals, and employee documentation. This role is ideal for candidates with strong coordination skills and a proactive attitude toward administrative efficiency.

The successful candidate will play a critical part in maintaining accurate financial records, ensuring timely license and visa renewals, and supporting onboarding processes — all while collaborating across departments to keep operations running smoothly.

Key Responsibilities:

Financial & Administrative Support:

• Monitor and reconcile billing records, reviewing returned or canceled orders for financial accuracy.

• Verify incoming payments via bank transfer, POS, and cheques, coordinating closely with the finance department.

• Follow up on outstanding customer payments and confirm order dispatch status with the warehouse.

• Cross-check physical billing documents with sales notes to validate submitted payments.

Business License Management:

• Manage renewals of business licenses for all store locations, ensuring submission at least one month in advance.

• Coordinate and submit renewal applications for exterior store displays, ensuring compliance and timely processing.

Employee Visa & Onboarding:

• Track work visa expiration dates and initiate renewal procedures at least one week before expiry.

• Collect necessary documents for new hires and facilitate their visa application process.

• Maintain a well-organized archive of employee records and related documentation.

Qualifications & Skills:

• Educational Requirement: Associate degree or higher in Administration, Finance, or a related field.

• Experience: Minimum 1 year of experience in finance or administrative support roles preferred.

• Software Proficiency: Skilled in Microsoft Word, Excel, and general office software.

• Key Strengths: Strong attention to detail, high level of responsibility, and effective in coordinating with multiple departments.

• Language: Fluent in English (written & spoken); Arabic is an advantage.

Preferred Candidate Profile:

• Age: 20–35 years old

• Energetic, reliable, and able to handle multiple responsibilities with a solution-focused approach.