We are looking for a highly organized and proactive Administrative Assistant & Office Coordinator to join our team in Dubai. This role requires strong administrative skills, proficiency in Microsoft Office and Canva, and excellent communication abilities. As the first point of contact for visitors, you will also handle reception duties, office coordination, and document preparation to support seamless business operations.

Key Responsibilities:

Administrative Support:

• Prepare professional proposals, engagement letters, and reports using Canva.
• Draft and proofread emails, letters, contracts, and official correspondence.
• Organize and maintain accurate documentation, reports, and presentations in Microsoft Word, Excel, and PowerPoint.
• Support calendar management, meeting scheduling, and coordination for teams.
• Maintain and update client records, documentation, and internal databases.
• Assist in general office tasks, including filing, record-keeping, and data entry.

Reception & Office Management:

• Serve as the first point of contact for visitors, ensuring a welcoming environment.
• Monitor and log visitor footfall, answering calls and emails professionally.
• Schedule and coordinate meetings, ensuring meeting rooms and virtual arrangements (Teams, Outlook) are set up.
• Track employee attendance and ensure office supplies and equipment are maintained.

Team Collaboration & Coordination:

• Work closely with different departments to ensure smooth office operations.
• Provide administrative support to various teams to enhance efficiency.
• Manage and update databases, contact lists, and internal systems.

Requirements:

Skills & Qualifications:

• Bachelor’s degree in Business Administration, Communications, or a related field.
• 1-2 years of administrative experience, preferably in a corporate setting.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Teams).
• Experience using Canva to create documents and presentations.
• Strong written and verbal communication skills.
• Ability to handle multiple tasks, prioritize effectively, and maintain attention to detail.
• Professional demeanor with excellent customer service skills.
• Strong organizational and time-management abilities.
• Ability to work independently and as part of a team.

Preferred Experience:

• Prior experience in proposal creation, document drafting, or report generation.
• Familiarity with office equipment and administrative tools (phones, printers, copiers).
• Experience handling sensitive and confidential information with discretion.

Salary:

AED 2,500 to 5,000 per month, inclusive of fixed allowances.

About TGS Koya:

TGS Koya Chartered Accountants is a leading audit and advisory firm based in Dubai, offering a comprehensive range of business solutions, risk management, and performance enhancement services. Our firm provides a one-stop business advisory service, from company incorporation to operational success.