Job Title: Administrative Assistant – Dubai, UAE

Job Description:

Our client is seeking a highly organized and detail-oriented Administrative Assistant to join their team in Dubai, UAE. This role is essential for ensuring the smooth operation of the office by managing administrative tasks, facilitating communication across departments, and supporting HR, finance, and legal functions.

Key Responsibilities:

Administrative Support:

• Answer and direct phone calls, emails, and correspondence.
• Organize and schedule meetings, appointments, and travel arrangements.
• Prepare reports, invoices, letters, and other essential documents.
• Maintain organized filing systems (both digital and physical).
• Assist in office management tasks such as ordering supplies and managing office equipment.
• Manage the CEO’s calendar and assist with administrative and personal requests.
• Coordinate internal communications to ensure timely information sharing.

HR Support:

• Assist with onboarding and offboarding employees.
• Coordinate with IT for employee access setup.
• Support HR in updating employee records and handling immigration procedures.
• Help with setting up employee insurance.

Finance & Compliance:

• Manage petty cash and administrative finance-related tasks.
• Assist with updating company documents for banks and insurance policies.
• Handle KYC documentation and liaise with legal counsel.
• Oversee company license renewals and legal document management.

Qualifications & Skills:

• High school diploma or equivalent; administrative assistant certification is a plus.
• 2-3 years of relevant administrative experience.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Strong written and verbal communication skills.
• Excellent multitasking, time management, and organizational skills.
• Ability to work independently and in a team environment.

This is a great opportunity for a proactive and detail-oriented professional looking to contribute to a dynamic and growing organization. Apply now!