Job Title: Administrative Assistant

Job Description:
We are seeking a proactive and detail-oriented Administrative Assistant to join our team in Dubai. This position plays a key role in ensuring smooth front desk operations, supporting management with daily administrative tasks, and maintaining organized office procedures. The ideal candidate will have a customer-focused attitude, strong organizational skills, and the ability to manage multiple responsibilities with professionalism and efficiency.

Key Responsibilities:

• Front Desk Reception: Greet visitors, answer incoming calls, and manage general inquiries in a courteous and professional manner.

• Scheduling & Calendar Management: Book appointments, coordinate meetings, and manage conference room reservations.

• Data Entry: Maintain accurate and up-to-date records in company systems and databases.

• File & Document Management: Organize and manage both digital and paper files to ensure easy access and confidentiality.

• Correspondence Handling: Draft, proofread, and send internal and external communications including memos, emails, and letters.

• Travel Arrangements: Support team members in booking travel, accommodation, and transportation as needed.

• Expense Reporting: Help in tracking and processing expense claims and reimbursements.

• Executive Support: Assist managers and executives with calendar scheduling, report preparation, and administrative tasks.

• Event Coordination: Help organize internal meetings, corporate events, and team-building activities.

Qualifications:

• High school diploma required; associate’s degree or relevant certifications preferred.

• Previous experience in administrative or office support roles is an advantage.

• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and general office equipment.

• Excellent communication skills, both written and verbal.

• Strong attention to detail and ability to multitask effectively.

• Professional demeanor with a high level of discretion in handling confidential information.

• Strong interpersonal and organizational abilities.