Waagner Biro Bridge Services, a division under Egis, is a leader in complex infrastructure solutions, specializing in bridge construction, steel structures, and marine engineering. With a reputation for delivering technically advanced and iconic projects, the company also provides facility management services for bridges, buildings, roadways, and aviation infrastructure.

They are currently seeking a detail-oriented and proactive Administration Assistant to join their team in Dubai. This on-site, full-time role is ideal for candidates with strong organizational skills and a passion for office administration. The selected candidate will play a key role in maintaining efficient operations, managing documentation, and supporting internal teams with administrative tasks.

Key Responsibilities:

• Organize and maintain electronic and physical office filing systems.

• Manage correspondence including mail, emails, and phone inquiries.

• Coordinate appointments, meetings, and travel schedules.

• Prepare and format documents, reports, and presentations using Microsoft Office Suite.

• Perform accurate data entry and maintain up-to-date records.

• Support basic bookkeeping and expense tracking.

• Greet and assist visitors in a professional and courteous manner.

• Provide cross-functional administrative support to departments as needed.

• Monitor office supply levels and handle procurement.

• Help organize company meetings and corporate events.

Required Qualifications & Skills:

• High school diploma required; an Associate’s degree in Business Administration or a related field is preferred.

• 1–3 years of administrative experience in a professional environment.

• Proficiency in Microsoft Office (Word, Excel, PowerPoint).

• Strong communication and interpersonal skills.

• Excellent organizational abilities and attention to detail.

• Capable of multitasking and managing priorities independently.

• Discretion in handling sensitive and confidential information.

• Basic knowledge of bookkeeping principles.

• Familiarity with office procedures and equipment.

• Adaptability to learn and use new software tools as needed.

• Must possess a valid UAE Family Book.

About the Company:
Waagner Biro Bridge Services, operating under the Egis Group, brings world-class engineering solutions to the Middle East with a focus on sustainability, performance, and technical excellence. Their wide-ranging expertise spans bridge maintenance, infrastructure development, and marine structures—making them a trusted name in the industry.

🌐 Learn more: www.waagnerbiro-bridgesystems.com

Job Type: Full-time
Workplace Type: On-site
Location: Dubai, United Arab Emirates