OliOli® Children’s Museum is looking for a proactive and organized Admin Assistant to support its diverse operational functions in HR, procurement, inventory, and corporate affairs. This is a full-time, on-site position based in Dubai. The ideal candidate will be enthusiastic, detail-oriented, and capable of thriving in a collaborative team environment while helping deliver joyful, world-class experiences to children.

Key Responsibilities:

HR Administration:

• Assist with onboarding, offboarding, employee benefits, and maintaining compliance with documentation standards.

• Coordinate with insurance providers and external PRO for staff-related processes.

• Support time sheet management, HRMS data accuracy, and payroll assistance.

Procurement & Vendor Relations:

• Assist in sourcing high-quality, cost-effective goods and services.

• Maintain strong vendor relationships and handle contract reviews, negotiations, and delivery coordination.

• Record and track purchase orders, prices, vendor contacts, and procurement plans.

Inventory & Café Support:

• Monitor stock levels and ensure the availability of essential supplies.

• Manage office supply inventory efficiently and maintain organized records.

Corporate & Office Administration:

• Support petty cash handling, expense tracking, and invoice processing.

• Manage documentation, internal communication, and scheduling.

• Oversee IT coordination and provide logistical support for internal/external events.

Skills and Requirements:

• Bachelor’s degree in Business Administration, HR, Finance, or related field.

• Prior administrative support experience; multifunctional background preferred.

• Strong communication, organizational, and multitasking abilities.

• Tech-savvy with proficiency in Microsoft 365 and familiarity with HRIS, procurement, or inventory systems.

• Knowledge of UAE labor laws, MOHRE, and visa processes is a plus.

• Positive, team-oriented mindset with high integrity and attention to detail.

About the Company:
OliOli® is a multi-award-winning children’s museum in Dubai, dedicated to open-ended play and hands-on experiences that nurture curiosity. With 8 themed galleries and over 45 exhibits, the museum has earned a stellar reputation since its launch in 2017. The team includes professionals from over 10 nationalities, all united by a passion for impactful educational experiences.