How to Draft an Administrative Assistant Resume?

Are you planning to apply for an administrative assistant role but are confused about how to draft a compelling resume for it? Don’t panic; we got this for you! An administrative assistant job is one of the most crucial and highly responsible full-time job roles. With this job role, you will get the opportunity to work with almost every department of the organization. So now that you are aware of the importance of this job role, the key to cracking it is through your administrative assistant resume

Now your resume must hold the potential to highlight your experiences, skills, and aspirations in a manner that captures the attention of the recruiter. To help you ace a smooth resume, this blog post is all you need to go through thoroughly. We promise by the end of this guide you will be able to create a resume that will awestruck your recruiter. Let’s dive in, shall we?

Step 1: Present your contact details the right way.

Now, before we begin you need to understand that you are going to create an administrative assistant resume that’s highly professional and modern. So, the key lies in placing your basic information the right way. 

For step 1, simply add your phone number, email address, and location in your resume’s header. You can be a bit more precise with your residential address and add your city and street address information as well. Make sure it is not too lengthy, just keep it short and to the point. You can check out some of the administrative assistant resume examples for your reference to understand step 1 thoroughly.

Step 2: Focus on building your resume summary

For any resume, a summary holds a vital role as it sheds light on your overall skill and how it can be beneficial to the organization. Now here’s one benefit you hold from the rest i.e.; you know the importance of the role. 

As an administrative assistant, you will be able to finish your office duties without any supervision. So focus on showing your independence with the right approach. Now here’s a trick that can help your resume get maximum attention – the use of keywords!

Every role and industry has got their own specific set of keywords. You need to use such keywords or keyphrases strategically that best match your profile. To create a solid administrative assistant resume you must focus on the skillset and responsibility of an administrative assistant and then present it with the right keywords/keyphrase in professional language. 

Step 3: Choose the right format

No matter how professional your resume is, for it to be presentable enough your resume must have the power to impress the employer visually. Remember, you are not the only applicant who is applying to grab the job role. Your employer receives thousands of applications each day. So, you must create a visually appealing curriculum vitae that instantly grabs the attention of the recruiter. 

To do so, select a format that showcases your skills the right way by complementing the style and pattern of your resume. Choose a creative design, thus setting it apart from a mundane resume look. You can look up for some of the creative designs for curriculum vitae under administrative assistant resume examples on the internet. 

Step 4: Showcase your skill sets

What your recruiter seeks in your resume are the skills that can help elevate the business and work ethics of the organization. This is why you have to mention the skills that best match the job profile of an administrative assistant. Be precise, and bold, and present your talent uniquely. 

Your resume must bring something new, unique, and exciting to the recruiter that helps showcase your skills alongside catching the employer’s attention immediately. Highlight your skills in a way that sets you apart from the other applicants. Now, to help you with this, we have mentioned a list of administrative assistant resume examples’ skill sets below that are a must-have for any administrative assistant. Check them out below to create a power-pact resume.

Best soft skills for the administrative assistant role

  • Problem-solving and ability to prioritize work accordingly
  • Emotional intelligence
  • Communication etiquette both verbal and written
  • Responsibility
  • Delegation and teamwork
  • Planning and organizing
  • Paying strong attention to minute detail
  • Efficient and flexible
  • Training and management
  • Capable of researching and analyzing
  • Discretion
  • Customer service

Best hard skills for the administrative assistant role

  • Record-keeping and billing
  • Data entry 
  • Business knowledge
  • Proofreading and editing
  • Supply management and inventory
  • Highly proficient with scanners, photocopies, and projectors.
  • Calendar management
  • Xero, and Quickbooks
  • Sharepoint, Microsoft word, Outlook, Excel, and Powerpoint
  • Database management

Step 5: Highlight your achievements

Now when you are crafting your resume, you need to highlight your achievements. You need to showcase your past achievements as an administrative assistant for your previous employer. 

One of the most used and easiest ways is to add a list of responsibilities and tasks you carried out as your previous duties. Don’t do that, because it is outdated and can strongly make your resume look unattractive. 

The best way to present your achievements is by adding a different section as “Achievements” or “Things You Did” for your previous employer. Add a gist of the biggest achievements and your contribution to your previous employer that has benefitted the maximum. 


Creating an administrative assistant resume is one of the most challenging tasks. This is because different job roles require different skill sets, educational qualifications, experiences, and so on. Out of all, the job role of an administrative assistant is of great importance. When you apply for this role, you need to be very flexible in terms of your work and resume. Depending on how creative and compelling your resume is, you get the job! This is why we have provided you with a vast step of creating a compelling resume that will help you be creative, diplomatic, and unique in your way. However, for the skill set section, we would highly recommend you add your professional website link like LinkedIn. This will help in adding more relevance to what your resume states. 

So, now that you have gone through our post, get your journey as an administrative assistant started without fear. We guarantee with this guide, you will be able to create a premium resume that is sure to score you the job!