Job Description:

We are seeking an experienced and highly organized Real Estate Administrator to join Novel Insight Property (NIP Realty) in Dubai. In this role, you will handle key administrative tasks, manage real estate documentation, and provide operational support to our sales and leasing teams. You will also coordinate with clients, agents, and service providers while ensuring smooth business processes, compliance, and excellent customer service.

Key Responsibilities:

• Manage, process, and organize real estate contracts, leases, and legal documentation.

• Ensure compliance with Dubai real estate regulations and company policies.

• Coordinate appointments, property showings, and client meetings for agents.

• Maintain and update property listings, CRM systems, and internal databases.

• Support marketing efforts by assisting with promotional materials and online postings.

• Handle client inquiries and deliver exceptional customer service.

• Monitor office supplies, vendor communications, and administrative logistics.

• Prepare reports and provide administrative support to the sales and leasing team.

Requirements:

• Bachelor’s degree preferred; High school diploma or equivalent required.

• Minimum 5 years of overall experience, with at least 2–3 years in real estate administration.

• Strong organizational, multitasking, and analytical abilities.

• Excellent written and verbal communication skills in English.

• Proficiency in Microsoft Office and real estate management software.

• In-depth understanding of real estate processes, documentation, and terminology.

• High attention to detail and confidentiality in handling client and business information.

• Ability to work independently as well as collaboratively in a fast-paced environment.

• Customer-focused mindset with strong problem-solving skills.

Job Function: Administration & Secretarial
Industry: Property & Real Estate

About the Company:

Novel Insight Property (NIP Realty) is a Dubai-based real estate brokerage dedicated to redefining excellence in property investment and lifestyle living. We specialize in high-value opportunities across Dubai’s most prestigious destinations, with a strong focus on luxury, sustainability, and long-term growth.