Job Title: Office Manager 

Job Description:

We are seeking a highly organized, proactive, and detail-oriented Office Manager to oversee the daily administrative and operational functions of our office. Reporting directly to the CEO, this role is essential in ensuring a productive and professional work environment. The ideal candidate is a confident communicator, multitasker, and problem-solver with a strong background in office management and administrative support.

Key Responsibilities:

• Manage daily office operations to ensure a smooth workflow

• Maintain inventory and order office supplies as needed

• Handle incoming calls and provide professional communication

• Deliver or collect essential documents and materials from clients or contractors

• Receive mail and maintain proper documentation

• Schedule meetings and appointments; prepare agendas and minutes

• Assist in generating regular reports and documentation

• Develop and maintain efficient filing and record-keeping systems

• Welcome visitors and provide general administrative support

• Plan and coordinate internal and external events such as meetings, celebrations, and conferences

• Oversee maintenance and repair of office equipment and liaise with vendors

• Manage office budget, monitor expenditures, and ensure cost-effective practices

• Ensure the office complies with health, safety, and regulatory standards

• Support the Director with employee onboarding and offboarding

• Coordinate services such as cleaning, catering, and security

Skills & Requirements:

• Proven experience as an Office Manager, Front Office Manager, or Administrative Assistant

• Strong understanding of office systems, procedures, and tools

• Proficient in Microsoft Office Suite (especially Excel and Outlook)

• Excellent time management, organizational, and problem-solving skills

• Strong verbal and written communication abilities

• Ability to multitask and prioritize in a dynamic work environment

• A proactive and creative approach to workplace improvements

• Minimum education: High school diploma; Bachelor’s degree or diploma in Administration is a plus

• Minimum 2 years of experience in office administration

• Female candidates residing in the UAE are preferred

If you are passionate about leading office operations with excellence and efficiency, we invite you to apply and be a key player in our organization’s success.