Position: Procurement Assistant
Employment Type: Full-Time
Location: UAE

Role Overview:

We are looking for a detail-oriented Procurement Assistant to support the procurement and logistics operations. The ideal candidate will handle supplier invoice entries, documentation, compliance processes, and shipment coordination. Proficiency in accounting software (preferably Zoho Books) and a basic understanding of VAT regulations and international shipping standards are essential for success in this role.

Key Responsibilities:

📄 Documentation & Compliance

• Assist in preparing VAT filings and submitting related documents to auditors.

• Post supplier invoices in Zoho Books or similar accounting software.

• Generate VAT reports in collaboration with the finance team.

• Submit Rules of Value Content (RVC) documents when required.

• Maintain organized filing of all procurement-related records.

🚢 Logistics & Shipment Coordination

• Coordinate SGS inspections and product certification processes.

• Schedule inspections and obtain Certificate of Conformity (COC) approvals.

• Liaise with freight forwarders for shipment and logistics arrangements.

• Prepare and update Commercial Invoices (CI), Packing Lists (PL), and shipment status reports.

• Manage UCB system updates related to shipments.

• Oversee loading schedules and ensure timely dispatch.

🧾 Financial & Administrative Tasks

• Prepare and reconcile petty cash reports.

• Create Purchase Orders (PO) and Proforma Invoices (PI) in Zoho.

• Support day-to-day procurement tasks and department efficiency.

Requirements:

• Bachelor’s degree in Procurement, Business Administration, Accounting, or a related field

• 1–2 years of relevant experience in procurement or administrative roles

• Proficiency in Zoho Books or similar ERP/accounting systems

• Understanding of UAE VAT procedures

• Familiarity with international shipping and SGS certifications is a plus

• Strong organizational and multitasking abilities

• Effective communication and coordination skills

About the Company:

A well-established organization in the UAE, known for operational excellence and innovation. The company fosters a collaborative environment with a focus on continuous improvement and compliance in supply chain and procurement functions.