XBD Collective is seeking a professional and proactive Receptionist to serve as the first point of contact for visitors, clients, and employees. The ideal candidate will be responsible for managing front desk operations, maintaining a welcoming environment, and providing essential administrative support to ensure smooth office functioning.

This role requires excellent communication skills, attention to detail, and the ability to multitask in a fast-paced, design-oriented environment. The Receptionist will play a key role in supporting internal teams and enhancing the client experience.

Key Responsibilities:

Front Desk Management:

• Greet visitors and clients in a warm, professional manner.

• Manage and direct incoming phone calls efficiently.

• Handle general inquiries and direct them to appropriate departments.

Administrative Support:

• Maintain visitor logs and manage visitor badges.

• Receive, sort, and distribute mail and packages.

• Schedule client meetings and manage valet service information.

• Prepare materials for meetings (e.g., portfolios, budget sheets, animation videos).

• Set up virtual meetings via Zoom or Microsoft Teams.

New Leads Engagement:

• Engage with new clients to gather project requirements and timelines.

• Ensure all relevant information is communicated to the internal team.

Communication & Office Coordination:

• Act as the central contact for front desk operations and departmental communications.

• Route emails to the appropriate departments.

• Manage inventory and ordering of office supplies.

• Coordinate with vendors for office-related needs.

• Ensure meeting room technology (laptops, iPads) is functional and ready for use.

Driver Schedule Management:

• Manage the schedule of the company driver.

• Assist the PA to the founder in organizing the personal driver’s schedule.

Qualifications:

Education:

• Required: High school diploma or equivalent.

• Preferred: Certificate or diploma in Office Administration, Customer Service, or related field.

Experience:

• Minimum of 1–2 years in a receptionist, front desk, or customer service role.

About the Company:
XBD Collective is a Dubai-based award-winning design and architecture firm known for its forward-thinking and client-focused approach. The firm delivers cutting-edge solutions in architecture, interiors, and design consultation, maintaining a commitment to excellence, collaboration, and innovation across all projects.

To Apply:
Send your updated CV to: careers@xbdesign.com