Job Title: HR Assistant

Location: UAE
Employment Type: Full-Time

Company Overview:

SYSTRA is a global leader in engineering and consultancy, specializing in public transportation and sustainable mobility solutions. With a presence in over 80 countries and more than 10,300 employees, we are committed to designing safe, inclusive, and eco-friendly transport systems. For over six decades, we’ve been helping cities and regions improve infrastructure and enable equitable access to education, employment, and leisure.

About the Role:

We are looking for a dynamic and detail-oriented HR Assistant to join our HR and Admin department. In this role, you will provide essential administrative support for a wide range of HR functions, ensuring smooth daily operations in line with UAE labor laws and SYSTRA’s internal policies.

Key Responsibilities:

• Prepare and issue employment contracts in accordance with company policies

• Assist in issuing employment letters, salary certificates, and related documents

• Support onboarding activities including documentation and orientation coordination

• Maintain up-to-date and confidential employee records (both digital and physical)

• Respond to first-level HR-related employee queries regarding policies, procedures, and benefits

• Manage employee leave records, approvals, and balances

• Ensure accurate and timely updates to HR databases and HRIS systems

• Organize and process documentation for visa applications and immigration services

• Assist with offboarding tasks such as exit clearance, final settlements, and asset recovery

Candidate Profile:

Education: Bachelor’s degree in HR, Business Administration, or a related field
Experience: 2–3 years of experience in HR administration (preferably in the UAE)

Requirements:

• Strong knowledge of UAE labor laws and HR best practices

• Prior experience with UAE government portals (e.g., MOHRE, GDRFA, AMER, DM)

• Excellent verbal and written communication skills

• Proficient in MS Office and HRIS systems

• Detail-oriented with excellent organizational and record-keeping skills

• Ability to multitask and perform well in a fast-paced environment

Why Join SYSTRA?

At SYSTRA, we are committed to building a diverse and inclusive workforce. We offer an environment where innovation is encouraged, and every team member plays a critical role in shaping the future of sustainable transport.